Volunteer Sign-up Sheet -
A lot of volunteers have already started helping with planning, here are the areas that will need volunteers over the next few months:
Work with the chair to draft newsletter updates, auction e-mails, church bulletin announcements, Facebook posts, etc.
Wrapping the silent auction packages that are put together. This is done on sight at the school during the school day.
Sell advertising spaces in our auction catalog to past and prospective advertisers.
Helps assist in proofreading the auction catalog.
Translate auction theme into venue and centerpieces. Arrange centerpieces on the table the day of the auction.
Assist with auction mailings, stuff bidder packets, label bidder files, etc.
Provide a connection between the school auction and the local parish community.
Procure items, packages and gift certificates.
Coordinates pre-selling of raffle tickets.
Coordinates guest reservations.
Assists with guest seating and table assignments.
Assigns bid numbers and assembles bidder packets.
Set-Up (May 4th & 5th)
Perform tasks such as setting up tables and chairs, laying out table clothes, arranging items for silent auction, etc.
Working the night of the auction can include any of the following duties:
Welcome guests as they arrive and check them in. Volunteers will be trained but familiarity with computers is important. These volunteers work the entire event as they help with behind the scenes entry & organization and check guests out at the end of the night.
Answer bidder questions and remove items purchased at the guaranteed purchase price. When silent closes, volunteers pull bidder sheets & sort items for pickup. Give items to winning bidders at check-out.
Directs clean-up efforts and remove left-over items from Elks.
Remove auction catalogs, signage and any unclaimed auction items from the Elks.
Display speciality items & help sell raffle tickets while circulating throughout the crowd. You still get to socialize with guests while also encouraging bidding!
Help sell raffle tickets during the event, explain rules of games to guests, and encourage them to participate.
Pick-up and deliver auction items from businesses and certificates and deliver them to SJB.
Packs, moves and unloads items from SJB to the Elks.
Markers for Live Auction
Track bidder/winner information for each live auction item.
Run bidder/winner information for live auction items back and forth to Banking.
Silent Auction Checker
Confirms packages are batched to the correct bidding sheets.
Thank You Committee
Write and send out personalized "thank you" cards.
Sign-up for any of the above at the Volunteer Sign-up Sheet or e-mail your area of interest and any questions to firstname.lastname@example.org and we will get back to you with more details!
Volunteer needs will also continue to be communicated regularly through the auction newsletter & update meetings.
Thank you for helping us make this year’s auction the best one yet!
Thank you to our
Thank you to our
10956 SE 25th Ave, Portland, OR 97222